Close the books on travel in minutes, not weeks.
Every ticket the admin approves lands on the ledger with its GST invoice, its cost centre and its wallet entry the moment it is issued. Nothing to chase, nothing to re-code, nothing to reimburse.
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| Date | Traveller | Trip | Cost centre | Amount |
|---|---|---|---|---|
| 22 Sep | Priya Mehra | DEL → BOM | Sales | − ₹1,588.50 |
| 22 Sep | Arjun Rao | DEL → BLR | Marketing | − ₹2,634.50 |
| 19 Sep | Refund | BOM → DEL | Sales | + ₹1,588.50 |
| 15 Sep | Top-up | Wallet | — | + ₹45,072.50 |
Accounting on autopilot
Because the company pays first and the admin approves first, every travel expense arrives already coded, invoiced and approved. What is left is a check, not a hunt.
Company name, GSTIN and the airline reference on every booking, emailed to finance and stored against the ticket.
Traveller, team, cost centre, project and reason are on the booking at search, mapped to your chart of accounts.
Tally, Zoho Books and Excel/CSV on a schedule, or your ERP through the API.
Everything reconciled, nothing chased
Four things accounting used to do by hand, now done by the booking itself.
Invoices in the company name, every time
Every booking the admin approves generates a GST invoice with your company name and GSTIN, emailed to the traveller and to finance and stored against the booking. Hotels, cabs, visas and insurance booked by the desk follow the same rule.
- Bulk download by month, team or traveller
- Input tax credit ready: GSTIN, HSN/SAC, tax split
- Credit notes on refunds, against the original invoice
| Base fare · DEL → BOM · Offer fare | ₹1,500.00 |
| Airline taxes & surcharges | ₹88.50 |
| Convenience fee | ₹0.00 |
| Total charged to wallet | ₹1,588.50 |
Coded before it is spent, not categorised after
Traveller, team, cost centre, project and trip reason are on every line before the ticket is issued, carrying your ledger codes. There is no categorisation queue and nothing to guess at month end.
- Default cost centre per person, override per trip
- Project and client codes at search
- Guest bookings coded to the host team
| Traveller | Priya Mehra |
| Team · cost centre | Sales · [CC-code] |
| Project / client | [Client] · Q3 renewal |
| Trip reason | Client meeting · Mumbai |
| Approved by | Rahul S. · Email |
| Ledger account | [6120 · Travel – domestic] |
Refunds reconcile themselves
A cancelled ticket credits the wallet the day the airline refunds and posts a credit note against the original invoice, on the same ledger line. No suspense account, no follow-up.
- Credit note references the original invoice
- Airline cancellation fee shown separately
- Partial refunds handled the same way
| Ticket · BOM → DEL · cancelled 19 Sep | ₹1,588.50 |
| Airline cancellation fee | − ₹0.00 |
| Refund credited to the wallet | + ₹1,588.50 |
| Ledger | Same line as the booking |
Every booking keeps its history
Who searched, what the policy check said, who approved and when, what the wallet paid and which invoice covers it. One click from any ledger line, ready for the auditor.
- Approval recorded with name, channel and time
- Policy result stored with the booking
- Exportable per period for statutory audit
The month-end checklist, mostly ticked already
Six things accounting does at close. Five of them happened while people were travelling.
Every debit is created by an approved booking, so the wallet statement and the booking list are the same list. 214 debits, 214 bookings, nothing unmatched.
Every ticket carries its GST invoice from the moment it is issued. Download the month as one bundle, or let the export do it.
Done at search, before the admin approved. Nothing waits in a categorisation queue.
There are none for travel. The company paid first, so nobody has an expense to file.
Ledger, invoices and cost-centre summary exported to Tally, Zoho Books or Excel on the 1st, or pulled through the API.
What is left for a person: the over-cap fares an admin approved, a refund still with the airline, an invoice awaiting a hotel GSTIN. A short list, with the context attached.
| Line | Count | Amount |
|---|---|---|
| Wallet debits | 214 | ₹18,42,300 |
| Approved bookings | 214 | ₹18,42,300 |
| Refunds & credit notes | 9 | + ₹14,296 |
| Top-ups | 3 | + ₹1,35,000 |
| Unmatched | 0 | ₹0 |
The expense never happens, so the close is already done
The company wallet pays for every booking the admin approves. No corporate cards to reconcile, no personal cards to reimburse, no receipts to match. The ledger is the booking list.
| Opening balance · 1 Sep | ₹4,45,780.00 |
| Top-ups · 3 transfers, UTR matched | + ₹1,35,000.00 |
| Debits · 214 approved bookings | − ₹18,42,300.00 |
| Refunds · 9 credit notes | + ₹14,296.00 |
| Closing balance · 30 Sep | ₹43,484.00 |
“Atravelq posts every ticket with its invoice and cost centre. Our travel reconciliation is now a ten-minute check, not a two-day hunt.”
The same ledger, seen from each desk
Built for every seat that touches travel spend.
Finance teams
A prepaid wallet with budgets and hard stops, policy before payment, live spend intelligence.
Read more
Founders and CFOs
The balance, the spend and the one request waiting for you, on one screen. Approve from the dashboard.
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Travel managers
Policy set once, every request checked, every exception with a reason attached.
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Enterprises
Entities, GSTINs, cost centres and approvers at scale, with one consolidated view.
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Frequently asked questions from accounting teams
Can't find what you need? Your dedicated desk answers on +91 92500 00511, 24/7.
Yes: company name, GSTIN, HSN/SAC, tax split and the airline's invoice reference on every one, so they are input tax credit ready.
The moment the admin approves the request and the wallet is debited. The invoice is issued with the ticket and attached to the same line.
As a credit on the wallet and a credit note against the original invoice, on the same ledger line. The airline's cancellation fee, if any, is shown separately.
Yes. Cost centres and projects in Atravelq carry your ledger codes, so exports drop straight into place.
Tally, Zoho Books and Excel/CSV, on a schedule or on demand. Other ERPs through the API.
Same wallet, same coding, same invoice rules. Everything paid from the wallet is a line on the same ledger.
No. The company wallet pays for every booking the admin approves, so there are no card statements to reconcile and no personal cards to reimburse.
One wallet, one GSTIN and one ledger per entity, with consolidated reporting across the group.
See where Atravelq will take your close
Put travel on the company wallet and let the ledger close itself.
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