Company travel, funded once and approved before it moves.
Client visits, sales trips, team offsites and conference travel — paid from one company wallet, allocated team by team, and checked against policy before the admin ever says yes.
Manage spend smarter
Most travel tools show you what was spent. Atravelq lets you decide what can be spent: a prepaid wallet, budgets with hard stops and a policy that runs before the admin says yes.
Decide what can be spent
A prepaid wallet and budgets per team with hard stops. Spend is a number you set, not one you discover.
See it as it happens
Spend by team, route and traveller the moment the admin approves, with savings against the cap.
Policy before payment
Caps, cabins and advance-booking rules are checked before the request reaches the admin, and nothing is paid without their yes.
Control before, clarity after
Budgets, live intelligence, policy and forecast: the four things finance asks for, built into the booking.
Budgets per team, with a hard stop
Allocate wallet balance to teams, projects or people. When a budget is used up, requests stop until you top it up or reallocate, and the admin is warned at 80%.
- Allocations per team, project or person
- Hard stop at 100%, alert at 80%
- Reallocate in a click
Real-time financial intelligence
Spend by team, route and traveller as it happens, with savings against the cap and the exceptions that cost you. Scheduled reports to leadership, every view exportable.
- Live dashboards, not month-end reports
- Savings vs cap and vs lowest fare
- Export every view to Excel
Policy as the first line of control
Caps, cabins and advance-booking rules run on every request before the admin sees it. Over-the-rules requests reach the admin flagged, with the reason and the cheaper option beside them.
- Rules per team, grade or route
- Over-cap requests flagged with the reason
- Nothing paid outside policy without a yes
| Cabin | Economy · Premium for flights over 4h | On |
| Price cap | ₹5,000 domestic · ₹40,000 international | On |
| Advance booking | 7 days · over-cap flagged to admin | On |
| Refundable only | Off · on for leadership | Custom |
| Non-stop preferred | On · nudge at search | On |
Know October before it starts
Everything ticketed for next month, everything still waiting for an admin and every budget already allocated, next to the run-rate. Because it was all approved first, the forecast is the plan.
- Committed, pending and allocated on one screen
- Run-rate against budget, by team
- Wallet balance and the next top-up date
| Ticketed for October | 96 bookings | ₹6,12,400 |
| Waiting for an admin | 7 requests | ₹48,900 |
| Budgets allocated | 6 teams | ₹3,50,000 |
| Forecast at current run-rate | vs Sep −4% | ₹17,80,000 |
| Wallet balance today | ₹4,45,780 |
Four controls, in order
Fund, allocate, approve, watch. Each one happens before the money moves.
Top up by bank transfer, any amount, matched by UTR. Set a low-balance alert so bookings never stall.
Give Sales ₹1,00,000 for the quarter and Marketing ₹40,000. Requests stop at the limit; you can raise it in a click.
Every request is checked against the rules and sent to the traveller's admin. One tap on WhatsApp, and only then is the wallet debited.
Spend by team and month against budget, updated the moment a request is approved. Schedule the report to leadership.
Traveller's note:"Client moved the meeting; only refundable fare left."
Every booking measured against the team cap
Saved against the policy cap and against the lowest fare offered, per booking, summed by team and by month. The number the board asks for at the end of the year is already in the report.
Paid by the company, every time
One wallet, no cards, no reimbursements to chase.
No cards to issue
One prepaid wallet replaces team cards, personal cards and staff reimbursements for travel.
The company walletRefunds go back to the wallet
Cancelled tickets credit the wallet the day the airline refunds, with a credit note against the invoice — not a claim on the team.
How the close worksAn audit trail per cost centre
Every ticket carries its team, cost centre and GST invoice, so project-billed and company-funded travel are a filter, not a spreadsheet.
Advanced analyticsExpense claim management isn't part of Atravelq yet
Travel booked through Atravelq needs no claim — it is paid from the wallet and invoiced to the company. Out-of-pocket expenses on the trip (meals, local conveyance, incidentals) still go through your existing process for now. [Confirm the roadmap position before publishing.]
“Every team knows exactly what it has for travel, and I stopped finding out about overspend in March.”
The same numbers, seen from each desk
Built for every seat that touches travel spend.
Accounting teams
Every ticket with its GST invoice and cost centre, credit notes on refunds, exports to Tally and Zoho Books.
Read more
Founders and CFOs
The balance, the spend and the one request waiting for you, on one screen. Approve on WhatsApp.
Read more
Travel managers
Policy set once, every request checked, every exception with a reason attached.
Read more
Enterprises
Entities, GSTINs, cost centres and approvers at scale, with one consolidated view.
Read more
Questions finance teams ask us
Can't find what you need? Your dedicated desk answers on +91 92500 00511, 24/7.
The company tops up one prepaid Atravelq wallet by bank transfer. Approved bookings debit it instantly and refunds credit it back. No team cards, no staff paying first. [Confirm top-up methods.]
Yes. Allocate wallet balance to a team, project, client or cost centre. Requests stop at 100% of an allocation until it is topped up or reallocated, and the approver is warned at 80%.
Whoever you set as the approver for that traveller or team — a manager, team head, the CFO or the finance office. Nothing is paid without their yes, and the policy check tells them whether the request is in policy before they decide.
Through your dedicated desk, not a search box. Send dates, headcount and budget; the desk returns one plan and one quote covering trains, buses, flights, hotels and cabs, and bills it to the team you name.
Flights are self-serve, with up to eight fare families per flight shown side by side. Hotels, cabs, trains, buses, visas, insurance, activities and any group travel are arranged by your desk.
Yes. Every booking carries its team and cost centre, and is invoiced to the company's GSTIN. Refunds come with a credit note against the original invoice. [Confirm multi-GSTIN handling for multi-entity groups.]
Yes. Project and client codes sit on the booking and flow into analytics and exports, so project-billed travel is a filter rather than a reconciliation exercise.
Not yet. Travel booked through Atravelq needs no claim because the company pays it directly, but out-of-pocket expenses during the trip still go through your existing process. [Confirm the roadmap position before publishing.]
See what your company spends — before it spends it
Fund the wallet, set the team caps, and watch travel land inside them.
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