Expense management made easy: the expense never happens.
Every trip is requested by the employee, approved by the admin and paid from the company wallet, coded to a cost centre before the ticket is issued. No claims, no receipts, no month-end surprises. Just a ledger that is already balanced.
Experience effortless control and visibility
Trips are approved before booking and paid from the company wallet, so there are no expense claims, receipts or reimbursements. Every trip leaves a clear record of who travelled, why and what it cost.
Built-in expense policies
Caps, cabins and advance booking run on every request before the admin sees it. Out-of-policy fares are flagged, with the reason; nothing needs categorising after the fact.
End-to-end, from request to reconciliation
Employee requests, admin approves, wallet pays, invoice issues, ledger posts. It is one line, and no one on it fills a claim form.
Real-time visibility
Spend by team, route and traveller as it happens. Filter by anything on the booking, export to Excel, schedule the report.
“The main benefit of Atravelq from an accounting perspective is that every travel expense arrives pre-coded, with its GST invoice, already approved. I know what is coming in real time and I trust the number.”
Flexible payment, one ledger
Optimise how travel is paid for, without changing how it is accounted for.
Spend control built into every booking
The prepaid wallet pays for flights and everything the desk books, the moment the admin approves. Budgets per team with a hard stop, refunds straight back.
The employee never pays. The company wallet is debited the moment the admin approves the request, for flights and for everything the desk books.
Traveller, team, cost centre, project and trip reason are on the booking from the moment it is searched. Mapped to your chart of accounts.
Every debit, refund and top-up on one live ledger, next to the GST invoice for it.
Monthly statement balanced to the rupee, exported to Excel on a schedule.
Pay back employees for the small stuff
For the cab, the coffee and the incidentals an employee pays for themselves: a photo of the receipt, the same policy, the same admin approval, the same ledger.
For the cab or the coffee the employee pays for themselves: snap the receipt in the app.
Amount, merchant and date are read from the photo; the trip and cost centre come from the booking it belongs to.
Same policy, same admin approval, same ledger. The employee sees the status of every claim.
Approved claims are paid to the employee's bank on the next payout run, and the line lands next to the trip it belongs to.
Streamline expenses with travel management
Every flight, hotel and cab booked on Atravelq is approved, paid, invoiced and recorded automatically, so there are no expense reports to file.
| Date | Traveller | Trip | Cost centre | Amount |
|---|---|---|---|---|
| 22 Sep | Priya Mehra | DEL → BOM | Sales | − ₹1,588.50 |
| 22 Sep | Arjun Rao | DEL → BLR | Marketing | − ₹2,634.50 |
| 19 Sep | Refund | BOM → DEL | Sales | + ₹1,588.50 |
| 15 Sep | Top-up | Wallet | — | + ₹50,000.00 |
Built for every finance seat
The same ledger, seen from each desk.
Accounting teams
Every ticket with its GST invoice and cost centre, credit notes on refunds, and exports to Excel. Close in minutes.
Finance teams
A prepaid wallet with budgets and hard stops, policy before payment, live spend intelligence.
Founders and CFOs
The balance, the spend and the one request waiting for you, on one screen. Approve from the dashboard.
Everyone else
Book and go. Nothing to photograph, nothing to claim, nothing to chase for a flight.
“Since switching travel to the wallet, we are saving 15–20 hours per month on expense management.”
Frequently asked questions about expense management on Atravelq
Can't find what you need? Your dedicated desk answers on +91 92500 00511, 24/7.
For travel you will not need one: flights and concierge-booked services are paid by the company up front, so there is no expense to file. Ledger and invoices export to Excel, or to your tool via API.
Out-of-pocket claims for cabs, meals and incidentals are coming soon: photo of the receipt, same policy, same admin approval, paid to the employee's bank.
Each person has a default cost centre; bookers can override it per trip and add a project or client code. Guest bookings inherit the host team's code.
Right now. The ledger and dashboards update the moment a request is approved and the wallet is debited.
Every travel expense is a wallet transaction tied to a booking and an admin approval, so there is nothing to submit twice. Out-of-pocket claims will be matched against the trip and the receipt.
Excel and CSV today; other accounting and ERP tools through the API.
Travellers see their own trips, admins their team, finance and admins the whole company. Roles are set per person.
Move travel onto the wallet first (people, policy, top-up); claims and history stay in your old tool until you switch them off. Your account team helps with the cut-over.
Simplify your expense management
Move travel onto the company wallet and let the ledger do the reconciling.
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