Travel at scale, with the control finance expects.
Multiple entities and GSTINs, policies by grade and region, approval chains with delegation and an audit trail on every booking. Every request goes to the right admin before anything is booked.
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| Entity | Wallet | Policy | Admins |
|---|---|---|---|
| [Company] India Pvt Ltd | ₹8,40,000 | Standard + Leadership | 14 |
| [Company] Services LLP | ₹2,10,000 | Standard | 6 |
| [Company] Labs | ₹95,000 | Engineering | 3 |
Built for the complexity of a large programme
Separate entities, separate wallets and separate GST invoices, with one login and one view for the people who need the whole picture.
A wallet, GSTIN and invoices per entity, with one login and one consolidated view for the people who need the whole picture.
Policies by grade, team and region, approval chains over any threshold, delegation with an end date.
Roles per entity, single sign-on [confirm] and an audit trail on every approval, change and export.
Enterprise-grade, without the enterprise wait
Entities, policies, approvals and access: the four things a large programme needs, set up in weeks.
Every entity, its own wallet and GSTIN
Each legal entity funds its own wallet and gets GST invoices in its own name. Group finance sees every entity side by side, and one report goes to the board.
- Wallets and GSTINs per entity
- Consolidated and per-entity views
- Cost centres by the dozen
Policies by grade, team and region
Leadership, sales and engineering each get their own cabins, caps and advance-booking rules, and their own admins. Every request still goes to its admin; the policy tells them what they are looking at.
- Unlimited policies
- Per grade, team, region or route
- Nudges at search, flags for the admin
| Grade | Domestic | International | Advance | Admin |
|---|---|---|---|---|
| L1 – L3 | Economy · ₹5,000 | Economy · ₹40,000 | 14 days | Manager |
| L4 – L6 | Economy · ₹7,500 | Premium over 6h | 10 days | Manager |
| Leadership | Premium over 3h | Business over 6h | None | Manager + finance over ₹50k |
| Sales · field | Economy · ₹6,000 | Economy · ₹45,000 | 5 days | Regional head |
Approval chains for high-value trips
Every request goes to the first admin. Above a threshold you set, a second approver signs off after the first, and only then is the ticket issued. Delegate while someone is away.
- Two levels over any threshold
- Delegation with an end date
- Every step in the audit trail
Access and audit, built in
Roles per entity decide who books, who approves and who sees the money. Every approval, change and export is logged. [Confirm SSO providers and certifications before publishing.]
- Roles per entity
- HR / CSV sync for joiners and leavers
- Audit log on every action
| Role | People | Can |
|---|---|---|
| Travellers | 1,180 | Book, request, see their trips |
| Admins | 46 | Approve for their team or entity |
| Finance | 9 | Wallets, ledgers, invoices, exports |
| Account admins | 3 | People, policies, entities, SSO |
Rolled out in weeks, not quarters
A pilot in week one, every entity live within about a month. [Confirm timeline.]
Start with one entity and a single policy. Your dedicated number goes live and the first requests reach their admins in week one.
Import people from HR or a CSV, name admins and delegates per team, and set who sees which entity.
Add policies by grade and team, and a second approver above the threshold you choose.
Per-entity and consolidated reports on a schedule, with exports for your ERP. Your first quarterly review is booked.
A named account team and a desk that never closes
Your account manager runs the rollout and the quarterly reviews; your dedicated number reaches a desk team 24/7 for every entity, with the policies and admins in front of them.
| Account manager | [Name] · named, not a queue |
| Travel desk | 24/7 on your dedicated number |
| Onboarding lead | Pilot to rollout, week by week |
| Business reviews | Quarterly · spend, policy, savings |
| Escalation | Within [X] minutes · desk lead |
Built for the whole programme
The same platform, seen from every desk that runs it.
Advanced analyticsCompliance, savings and spend by entity, team and route, scheduled to each stakeholder.
See the reports
Policy & approvalsPolicies by grade, approval chains and delegation, with the policy result on every request.
How approvals work
Company walletA prepaid wallet per entity, budgets with hard stops and refunds straight back.
The company wallet“Three entities, forty cost centres and one report to the board. Atravelq is the first tool that handled all of it without a spreadsheet on the side.”
Every stakeholder, one platform
Finance, travel, accounting and leadership support, on the same data.
Finance teams
Wallets per entity, budgets with hard stops, live spend and a ledger that is already balanced.
Read more
Travel managers
Policies by grade, approval chains, and who is where across every office.
Read more
Accounting teams
GST invoices per entity, credit notes on refunds and exports for the close.
Read more
Executive assistants
Leadership travel booked in one flow, with the right approver every time.
Read more
Frequently asked questions from enterprises
Can't find what you need? Your dedicated desk answers on +91 92500 00511, 24/7.
Yes. Each entity has its own wallet, GSTIN and invoices; admins and finance see them consolidated, with one login.
[Confirm the identity providers supported before publishing.]
Set a threshold per policy. Every request goes to the first admin; requests above the threshold go to a second approver after the first says yes. Nothing is booked before the last approval.
Yes, to another admin for a period. Requests route to them automatically and the audit trail records who approved on whose behalf.
Ledgers and bookings export to Tally, Zoho Books and Excel, and are available through an API. [Confirm integrations and API availability.]
Typically a pilot in the first week and every entity live within about a month, depending on how many policies and admins you have. [Confirm.]
Every company gets a dedicated concierge desk; enterprise accounts also get a named account manager and quarterly business reviews. [Confirm.]
[Confirm certifications, data hosting and security practices before publishing.]
Let's design your programme
Tell us about your entities, policies and approvers, and we will set it up with you.
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