Offsites and conferences, planned end to end.
Brief your concierge once: group flights with seats together, hotel blocks, transfers and activities on one itinerary. One approval from your admin, one wallet debit, one GST invoice, with per-head cost visible to finance.
- Seats together, rooms blocked
- One approval for the whole trip
- One invoice, per-head visible
Twelve people, one itinerary
Group travel is where spreadsheets go to die. The desk plans it, prices it, gets it approved once and keeps it current, and everyone gets the same itinerary.
One brief
Who, where, when and a budget per head. The desk does the rest and comes back with a proposal.
One itinerary
Flights, rooms, transfers and activities, shared with every traveller, always current.
One invoice
One approval, one wallet debit, one GST invoice, with per-head cost visible to finance.
How a group trip comes together
Four steps from a brief to boarding passes.
Who is going, where, when and the budget per head. Add the notes you would give a colleague: seats together, rooms near the venue, a dinner on Friday.
Group flights, hotel block, transfers and activities on one proposal, with the total and the per-head cost against the budget.
One approval for the whole trip, with the policy check done for every traveller. On WhatsApp or email, one tap.
Everyone gets the same itinerary and their own e-ticket. Finance gets one GST invoice with per-head detail.
Everything a group needs, in one place
From seats together to one invoice, the parts that make group travel painful are the parts the desk handles.
Seats together, rooms blocked
Group flights booked with seats together where the airline allows, hotel blocks at corporate rates, coaches timed to arrivals.
- Flights DEL → GOI · seats 9A–10FBooked
- Hotel block · 6 twin rooms · 3 nightsBooked
- Airport transfers · 2 coachesConfirmed
- Team dinner & sunset cruiseConfirmed
Everyone gets the same itinerary
Flight, transfer, hotel and the Friday dinner on one itinerary, shared with every traveller and kept current by the desk.
- Flight DEL → GOI · AI 2921TicketedThu, 22 Oct · 06:05 → 08:40 · 12 e-tickets · seats 9A–10F
- Coaches · GOI → CandolimAssigned09:10 · 2 coaches · driver details by SMS at 08:30
- Hotel · 6 twin rooms · 3 nightsConfirmed11:00 · early check-in · rooming list with the hotel
- Team dinner · BagaFri, 23 Oct20:00 · 12 covers · coaches from the hotel at 19:30
Guests and candidates on the same trip
Clients, partners and candidates join as guests with their own e-ticket, coded to the host team.
One invoice, per-head visible
The whole event lands on the ledger as one line with per-head detail, GST invoice attached, coded to the right cost centre.
| Flights · 12 travellers | ₹2,41,200 |
| Hotel · 6 rooms · 3 nights | ₹1,62,000 |
| Transfers · 2 coaches | ₹28,600 |
| Dinner + cruise | ₹54,500 |
| Total · charged to company wallet | ₹4,86,300 |
“Send us one brief. We come back with one proposal, one approval and one invoice, and twelve people land together.”
From offsites to conferences
Three kinds of group trip the desk plans every week.
Sales offsite · Goa · 12 people
Morning flight with seats together, six twin rooms near the beach, two coaches, a team dinner and a sunset cruise. ₹40,525 per head.
Brief to proposal in 24 hours.
| Flights DEL → GOI → DEL · 12 seats togetherAI 2921 out · 6E 6203 back · Economy · in policy | ₹2,41,200 |
| Hotel block · 6 twin rooms · 3 nightsBeach resort, Candolim · corporate rate · breakfast included | ₹1,62,000 |
| Transfers · 2 coaches · airport + venueTimed to the flights | ₹28,600 |
| Team dinner Friday + sunset cruise SaturdayBeach dinner at Baga · Mandovi river cruise · 12 covers | ₹54,500 |
Delegates across three cities
Delegates booked in policy, hotel blocks near each venue, arrivals staggered over two days and every change handled centrally by the desk.
One itinerary per delegate, one invoice per event.
| City | Dates | Delegates | Status |
|---|---|---|---|
| Bengaluru | Tue, 10 – Wed, 11 Nov | 14 | Confirmed |
| Hyderabad | Thu, 12 – Fri, 13 Nov | 12 | Confirmed |
| Pune | Mon, 16 – Tue, 17 Nov | 10 | 2 IDs pending |
Bring the client, code it to the deal
Guests on the same itinerary as your team, their fares and rooms coded to the host cost centre or the client code, invoiced together.
Guest profiles, no login needed.
- Flight DEL → BOM · AI 887TicketedMon, 5 Oct · 06:10 → 08:25 · seats 9A–9C
- Cab · T2 → BKCAssigned08:45 · driver details by SMS at 08:00
- Client meeting · BKCCalendar13:00 · added from calendar
- Hotel · BKC · 2 nightsConfirmedCorporate rate · guest's room coded to the deal
Why the desk, not a spreadsheet
The parts of a group trip that go wrong are the parts nobody owns. The desk owns them.
Twelve bookings, one approval
The admin approves the proposal once instead of twelve requests, with policy checked for each traveller.
Changes without chaos
One traveller drops out or a flight moves: the desk adjusts rooms, coaches and the itinerary, and everyone is updated.
Everyone is accounted for
Who has landed, who is at the hotel, whose ID is still pending: the desk and your travel manager can see it live.
Finance gets one line
One wallet debit, one GST invoice, per-head detail, coded to the cost centre. No spreadsheet reconciliation.
Venues, activities and transport
Arranged through the desk and its partners, added to the same itinerary and invoice.
Venues and hotel blocks
Meeting rooms, offsite venues and room blocks at corporate rates, near the venue or the beach.
Dinners and activities
Team dinners, cruises, workshops and local experiences through the desk's partners.
Coaches and transfers
Coaches timed to arrivals, cars for leadership, airport meet-and-greet for guests.
Visas and insurance for the group
Checklists per traveller and group cover for international offsites.
Know where the whole group is
Who has landed, who is still at the airport, whose visa is pending: the desk and your travel manager see the group live, with alerts on delays and cancellations.
- Every traveller's status on one screen
- Delay and cancellation alerts to the desk first
- Rooming list and transfers kept in sync
| Traveller | Where | Status |
|---|---|---|
| Priya Mehra · Sales | Coach 1 → Candolim | On the coach |
| Arjun Rao · Sales | Coach 1 → Candolim | On the coach |
| Karan Singh · Sales | 6E 5384 · lands 11:05 | Rebooked |
| Meera Joshi · Guest | BOM → GOI · 6E 5321 | In the air |
Frequently asked questions about group trips
Can't find what you need? Your dedicated desk answers on +91 92500 00511, 24/7.
Three to four weeks ahead is ideal: group fares and hotel blocks are easier to hold. The desk also turns trips around at a week's notice, with fewer options on fares and rooms.
The admin approves the whole proposal once, with the policy check done for every traveller. Individual policy still applies per person, so a leadership fare on a Sales trip is flagged.
Individual changes go through the desk so the group itinerary stays consistent; the admin approves the change like any other.
Yes. Guests get a guest profile on the same itinerary, coded to the host team's cost centre.
Yes, through the desk and its partners: venues, dinners, cruises, workshops and coaches. They are added to the same itinerary and the same invoice.
One line on the ledger with per-head detail and one GST invoice, coded to the cost centre you choose.
Brief your concierge for the next offsite
One message to your dedicated number is all it takes to start. Proposal back within 24 hours.