Academic travel, approved the way your institution works.
Faculty trips, guest lecturers and student delegations, approved level by level, paid from one university wallet and invoiced in your trust's name.
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Running a school? Schools are coming soon. Tell us what you need
- ARFacultyDr. Anita RaoSent from the dashboardRequested09:12
- SIHODProf. S. IyerOne tap by emailApproved10:05
- RMDeanProf. R. MenonApproved on the dashboardApproved11:40
- MKFinanceMeera KapoorNothing is booked before this tapWaitingnow
Everyone who travels for a university
The faculty member, the visiting speaker, the student team and the accounts office behind them.
Faculty and staffConference talks, workshops and research trips, requested in minutes and approved level by level.
HOD → Dean → Finance
Visiting faculty and speakersGuest lecturers pick their own flight from a link. The university pays; nobody fronts money.
No account needed
Student delegations and teamsConferences and sports meets arranged by your desk: seats together, rooms and insurance.
One approval
Finance and accountsOne wallet with department and grant budgets, and GST invoices in your trust's name.
Trust's name on invoices
Built for how universities travel
Approvals, guests, invoices and a desk that picks up: the four things a university needs that a company usually does not.
Faculty → HOD → Dean → Finance
In a company one approver is usually enough. In a university it rarely is. Set the chain per department or kind of trip, up to four levels; every level approves in one tap and sees the route, date, fare and amount. When a Dean is on leave, approvals go to whoever they name.
The guest books. The university pays.
Send a visiting professor a link on WhatsApp or email. They pick a flight inside the policy written on the link, your approvals run, and the university wallet pays. No account for the guest, and no reimbursement to wait for.
Invoices in your trust or society's name
Every GST invoice carries your registered name and GSTIN, with the institution, department and grant code on it, and is emailed to accounts. Refunds come back with a credit note.
Lumen Educational Trust
GSTIN 03AAATL4821K1ZQ · Mohali, Punjab
| Base fare · BLR → DEL · Saver | ₹5,880.00 |
| Airline taxes & surcharges | ₹360.00 |
| Total charged to the wallet | ₹6,240.00 |
One institution, one number, 24/7
On a trip with students, the teacher in charge has no backup. Your institution gets its own number, answered around the clock by a named desk team that already has the trip in front of them, and rebooks inside your approvals.
A conference trip, start to finish
From the request to the flight home, with every approval in between.
The faculty member picks a fare inside the policy and adds the grant or project code. For a visiting speaker, the department sends a guest link instead.
HOD, Dean and Finance approve in turn, each seeing the same route, fare and note.
Once the last level approves, the ticket is issued from the university wallet and the GST invoice goes out in the trust's name.
If anything changes, your desk rebooks inside your approvals and stays on the chat until everyone is home.
| Route | BLR → DEL · 12 Dec |
| Fare | Saver · ₹6,240 In policy |
| Purpose | Conference talk · IPC 2026 |
| Charge to | Grant PHY-CRG-418 · Physics |
| Approvals | HOD → Dean → Finance |
Every department and grant on one wallet
Fund one university wallet and split it into budgets for departments, guest lectures, sports and research grants. Each budget stops at its limit, the HOD is warned at 80%, and refunds come back to the wallet.
Thirty-two students, one approval
Conference delegations and sports teams are arranged by your desk: seats together, rooms, local transport and insurance, approved once through your chain and invoiced to the trust with per-head detail.
Everything a university trip needs
The same platform companies use, set up for how institutions approve and pay.
Policy & approvalsPolicies per role and approval chains, with the policy result on every request.
How approvals work
Company walletOne prepaid balance, split into department and grant budgets with hard stops.
The wallet
Hotels, cabs, visas & insuranceEverything around a conference trip, arranged by your desk on the same approvals.
See the servicesFrequently asked questions from universities
Can't find what you need? Our desk answers on +91 92500 00511, 24/7.
Yes. You set the levels for each department or kind of trip. Every level approves in one tap by email or on the dashboard, and nothing is booked before the last approval.
Yes. Each level sees the same route, date, fare type and amount, the policy result and the requester's note, so nobody approves blind.
Yes. GST invoices are raised in the registered name of your trust or society, with the institution and department on every invoice.
Your department sends the visiting professor or speaker a link on WhatsApp or email. They pick a flight inside the policy on the link, the request goes through your approvals, and the ticket is paid from the university wallet.
No. The guest does not pay, does not wait for a reimbursement and does not need an account. They receive the e-ticket and your desk's number.
Yes. Add the grant or project code when the trip is requested; it stays on the approval, the invoice and the ledger.
Yes. Conference delegations and sports teams are arranged by your desk: seats together, rooms, local transport and insurance, on one approval.
Schools are coming soon. If you run a school, tell us what your trips look like and we will get in touch.
Bring your institution's travel onto one wallet
Tell us about your departments and approvals, and we will set it up with you.
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